> ## Documentation Index
> Fetch the complete documentation index at: https://docs.waterr.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling

> Send time-bound invite links to specific participants.

Schedule sessions for specific participants at specific times. They receive an email with a unique session link.

## Creating a Scheduled Session

<Steps>
  <Step title="Open the Scheduling tab">
    Click **Share** on your scenario, then go to the **"Scheduling"** tab.
  </Step>

  <Step title="Add participant emails">
    Type email addresses in the input field. Press **Enter**, **comma**, or **Tab** to add each one. You can paste multiple comma-separated emails at once.
  </Step>

  <Step title="Pick a date and time">
    * **Date**: Click the date picker and select a future date
    * **Time**: Choose a 30-minute slot from the dropdown (00:00 - 23:30)
  </Step>

  <Step title="Set optional limits">
    * **Expiry**: Toggle on and set how long after creation the link expires (e.g., 24 hours, 7 days)
    * **Max Uses**: Set a number to limit how many times the link can be used (e.g., 1 for one-time assessments)
  </Step>

  <Step title="Add a link name (optional)">
    Give it a label for your reference (e.g., "Q2 Sales Cohort - Week 1").
  </Step>

  <Step title="Schedule">
    Click **Schedule**. Each participant receives an email with their unique link.
  </Step>
</Steps>

## Managing Scheduled Links

After creating invites, they appear in a list below the form.

### Status Labels

| Status        | Meaning                                   |
| ------------- | ----------------------------------------- |
| **Active**    | Link is live and ready to use             |
| **Scheduled** | Link is created but not yet at start time |
| **Expired**   | Link passed its expiry time               |
| **Revoked**   | You manually disabled the link            |

### Actions

* **Copy**: Click to copy the session link (for manual sharing)
* **Revoke**: Immediately disable the link so it can't be used

## Link Format

Scheduled links include a unique code:

```
https://waterr.ai/{username}/{scenario-name}/{invite-code}
```

## Common Configurations

<Tabs>
  <Tab title="Interview Assessment">
    * 1 email per candidate
    * 24-hour expiry
    * 1 max use
    * Named: "Candidate Name - Role"
  </Tab>

  <Tab title="Team Training">
    * Multiple team member emails
    * 7-day expiry
    * 1 max use per person
    * Named: "Team Training - Week N"
  </Tab>

  <Tab title="Open Practice">
    * No specific emails
    * 30-day expiry
    * Unlimited max uses
    * Named: "Open Practice - Scenario Name"
  </Tab>
</Tabs>

<Tip>
  For assessments where fairness matters, always set both an expiry and max uses of 1. This ensures each participant gets exactly one attempt within a defined window.
</Tip>